Voice-Only AI Receptionist
- Handles calls, but limited cross-channel context.
- Weak continuity between social DMs, chat, and phone.
- Often disconnected from lead nurture workflows.
- Minimal visibility for front desk and management teams.
This is not just an AI receptionist for calls. It is a full AI front office system for private clinics that handles phone, website chat, Facebook, Instagram, WhatsApp, WeChat, and CRM workflows in one place. Your team gets fewer interruptions, faster response times, and more booked consults.
Most tools stop at answering calls. High-performing clinics need a connected front desk layer that handles triage, knowledge responses, booking, and follow-up across every channel where patients actually enquire.
A four-layer architecture built from high-converting front-office systems and adapted to clinic-specific patient journeys.
Captures intent, treatment interest, urgency, budget signals, and qualification data before routing the enquiry.
Answers pricing ranges, treatment prep, availability windows, and objections using your clinic-approved messaging.
Pushes conversations into CRM, triggers booking workflows, tags opportunities, and updates team visibility in real time.
Automatically follows up unbooked leads and reactivates dormant contacts with treatment-specific sequences.
Every inbound touchpoint is handled with context-aware routing and clinic-safe messaging logic.
Built to reduce front desk overload while improving visibility for owners and managers.
Three implementation levels depending on channel volume, workflow depth, and the number of clinic locations you need to support.
For clinics replacing manual front desk handling with AI coverage on core channels.
For clinics that want omnichannel capture plus nurture and reactivation workflows.
For larger or multi-location operators needing deeper orchestration and custom reporting.
Implementation fee is scoped by integration complexity and historical workflow cleanup. Typical one-time setup ranges from £495 to £1,495.
AI Receptionist focuses mainly on voice and enquiry capture. AI Front Desk adds omnichannel orchestration, CRM synchronization, social messaging workflows, and nurture/reactivation systems as one integrated front-office operating layer.
Yes. We map your existing process first, then integrate with current tools where possible. For clinics using GoHighLevel, we can include up to 5 users and configure role-specific workflows.
Yes. We build escalation rules for clinical, sensitive, or high-friction scenarios so the right team member takes over with full context immediately.
Most clinics launch in around 14 days, then move into a 30-day tuning phase to improve conversion and response quality.
We will map your current enquiry flow, identify revenue leaks, and show you exactly how an omnichannel AI front office can improve bookings, response speed, and staff efficiency.